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Nov 1, 2022

UK Medical Records Success

CCube Solutions, an independent UK SME, has been working in the NHS (secondary care) for over 20 years.

We have recently attained BSi certifications for several ISO Standards – 9001, 14001, 2700, 27701, and BS 10008 – demonstrating our commitment to abide with established standards for protecting sensitive patient data held in our solutions in widespread use in the NHS. We help Trusts and Health Boards alike digitise legacy patient medical records and make this information available to clinicians and other health professionals at the point of care. It supports the Government’s drive that the NHS should be using technology to improve productivity, reduce costs and ultimately enhance patient care.

CCube Solutions specialises in providing Electronic Document and Content Management (EDRM) and Workflow solutions, based on the CCube software suite which holds and manages some 450 million documents containing over 2 billion pages for 32 million patients across 30+ NHS organisations around the UK. The CCube software suite currently holds and manages some 450 million documents containing over 52 billion pages for 32 million patients across 30 NHS organisations around the UK. Some of our NHS sites have been using the solution for over 19 years. Data on realisable benefits, from just three key sites, shows a collective saving of c.£35M over 10 years.

In-house scanning: St Helens & Knowsley Teaching Hospitals NHS Trust

  • 1st Trust in the UK to stop using paper records in clinical practice
  • £1.4M annual savings from £1.2M investment
  • 500 doctors and 130 secretaries trained after a staged rollout taking 22 months
  • Over 175,000 medical records digitised (c.52M pages) stopping 7,000 files per week being hand delivered
  • Innovative scan-on-demand model developed - only files needed are actually scanned, resulting in huge cost savings

    Outsourced scanning: Aintree University Hospital NHS Foundation Trust

    Aintree University Hospital decided to outsource to an external scanning services provider. Again, CCube Solutions EDRM software was installed and used to deliver the digital records at the point-of-use:

  • 1st Trust to use forms recognition technology to automate the recognition and classification of pre-printed medical forms which make up 95% of medical files
  • £1M annual savings from £1.5M investment
  • Scan-on-demand with a third party - 290,000 patient files digitised
  • 30% space gained in a new £45M building from removing paper records so a £13.5M estate benefit
  • Access required information within 3 mouse clicks!

    Hybrid model: North Bristol NHS Trust

    North Bristol NHS Trust approached the whole transition from paper to digital medical records by both setting up its own in-house scanning bureau and working with a third-party outsourcing specialist, to do the back scanning. The in-house bureau is used for day-to-day scanning. Returns from the project have been significant:

  • A scan-on-demand model to digitise patient medical records will save over £1.3M within 4 years
  • EDRMS is an ‘invest to save’ initiative with the system paying for itself based on a reduction in operating costs
  • Outsourced digitisation of over 295,000 active patient records, amounting to c.55M pages
  • In house scanning of day-forward patient records
  • 24/7/365 notes availability for multi-disciplinary clinical teams
  • Project delivered on time and to budget
  • Auditing and information governance improved as medical records are tracked

    Contact CCube to discuss how we can look after every stage of your information strategy, from capture and life-cycle management to delivery -