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With a long history of working with paper-based processes, the healthcare sector has been hindered by methods of working that are time-consuming, expensive and prone to human error.

These legacy systems can be a significant drain on healthcare’s resources. They can also prevent the level of digital maturity needed to meet the Five Year Forward View and healthcare’s overall goals for change. Healthcare’s digital technology must provide the step change needed to streamline processes, share information, improving the patient experience and to dramatically reduce costs. Healthcare must digitise in order to achieve its goals in providing high quality, safe, accessible, patient-centred care.

Good progress has been made and continues to innovate, minimising dependency on paper. However, paper is not going away in a hurry. Electronic forms that can be used on many different types of devices including smartphones are on the increase and do enrich the user experience. Where processes remain dependent on use of paper, developments in writing technology are paving the way forward – to allow users to continue using paper and pen for recording information and seamlessly create digital records, without scanning. Digital pens have been around for some time, but these are costly and require special paper.

CCube Solutions have developed the ePaper software which uses Wacom’s Clipboard. This solution allows users to use existing paper forms to complete and sign documents using an ink pen (included with the clipboard). It then converts the documents to a digital version in real-time - the user can fill out the paper form as they normally would. All the strokes made by the pen on the clipboard are captured and streamed to the host device and immediately applied to the digital document. Biometric handwritten signatures can also be captured and attached. The digital documents can then be saved as read-only documents (eg. PDF) and sent into any IT system eg. EPR, Clinical Portals, document management systems, etc.

“Digitisation within the healthcare sector is no longer an aspiration, but a requirement”

With the introduction of the CCube ePaper, hospitals can maintain their patient-facing processes – patients still fill out existing paper forms, for example consent forms – the completed forms are automatically saved as a digital record, without scanning. The paper form can be handed to the patient as their signed copy – no need to keep or scan the paper in the hospital.

CCube ePaper software - Benefits and Features

Use existing paper forms and create digital versions using tools provided

Organisations benefit from archiving and accessing digital documents

Customers can fill out familiar paper forms on the electronic clipboard

Secure, biometric eSignatures can be included with the digital document

Forms can be completed over time

Can be used standalone or with any IT system

Supports Open Standards for data capture, eg. HL7 FHIR

Completed forms can be sent electronically into any IT system

Supports standards-based data sharing

The Wacom Clipboard - Benefits and Features

Authoring tool makes it easy to lay out forms or documents and create a corresponding digital version

Organisations benefit from archiving and accessing digital documents

Customers can fill out familiar paper forms on the electronic clipboard

Secure, biometric eSignatures can be included with the digital document

Handwritten data can be captured and converted using handwriting recognition

The barcode scanner integrated into the Smart Pad helps automatically syncs the paper form with its digital version

With the introduction of the Wacom Clipboard, businesses can maintain their customer-facing processes – having their customers still fill out familiar paper forms, either A4 or letter size. However, they can easily gain efficiencies of digital document management without scanning

Contact CCube to discuss how we can look after every stage of your information strategy, from capture and life-cycle management to delivery -

info@ccubesolutions.com